App – Occupancy Monitoring

Use Case Capabilities & Value

The Occupancy Starter Kit enables our customers to Analyze Space Occupancy of Conference Rooms and Desks using Bluetooth-enabled Passive Infrared Sensors.
Users can see a visualization of current occupancy status as well as how long the space has been occupied or unoccupied

Hot Desk Availability

See which desks are currently available at your office

Value Delivered: Understand and identify seats available to occupy.

Useful to:

Employees wishing to maintain appropriate distancing protocols in their safe return to an office environment
Office Managers monitoring occupancy and capacity according to return-to-work guidelines

Conference Room Occupancy

See which conference rooms are currently occupied, and how long empty conference rooms have been vacant

Value Delivered: Eliminate the need to search your entire office for an available conference room

Useful to: Employees and Visitors wanting to minimize conference room search time

Space Utilization Analytics

(note – not directly enabled by kit) Using the data streams from the Firehose API that your Starter Kit Devices enable, partner applications can additionally provide historical usage data for your office environment

Value Delivered: Understand employee behavior at your desired level of granularity – campuses, buildings, floors, zones, rooms, or desks

Useful to:

Office managers wishing to optimize office and desk layouts based on employee usage habits
Real estate managers forecasting future real estate needs based on average headcount

Desk/Conference Room Booking

(note – not directly enabled by kit) Integrate occupancy data from the Firehose API into your favorite office booking solution to enrich its capabilities with real time and historical data about your site

Value Delivered: Track actual / planned usage of your office space

Useful to:

Employees who need a more seamlessly way to identify which desks and conference rooms are available
Office managers who want to provide their employees with a better desk and conference room booking experience

These Starter Kits require completion of Indoor IoT Services setup including compatible infrastructure.

Pre-requisites with Starter Kits: 1) Have a wireless LAN Controller: 9800-L, 9800-CL, 9800-40, or 9800-80. Recommended version 17.3.2a, minimum requirement 17.3.1 2) Catalyst 9100 Access Point setup 3) Have a Cisco Spaces account with ACT license. Sign up for free here: spaces.cisco.com

Step 1: Complete Cisco Spaces Onboarding Process & IoT Services Setup

1a. Complete Cisco Spaces Onboarding

Have an account provisioned on the Cisco Spaces platform. If you don’t have an active account, please email spaces.cisco.com
Create user account – Accept invitation from Cisco Spaces & setup password
Onboard wireless network – Connect your network to Cisco Spaces by using our DIY setup guide – https://spaces.cisco.com/setupguide/configure-network/
Setup your Location Hierarchy using the best practices guide https://spaces.cisco.com/setupguide/location-hierarchy/

1b. Complete IoT Services setup

Follow the steps on this guide to configure IoT Services: https://spaces.cisco.com/setupguide/app-iot-services/

Step 2: Claim your BLE Beacons in IoT Services

Login to your Cisco Spaces Account http://dnaspaces.io
Select IoT Services > Device Management on the menu in the top left
Click on the Onboard Devices button
Select Floor Beacons
Enter the Order ID found on your box. This is a one-time, case-sensitive unique identifier. Use it to claim all devices that are part of your starter kit at once.
Confirm that your beacons are visible under Device Management > Floor Beacons

Step 3: Label and Group your Beacons (Optional)

Navigate to IoT Services > Device Management
In the Devices Tab, select Floor Beacons > All Profiles
Add labels to your Beacons by clicking on the MAC Address and pressing edit in the beacon pop-out
Click the check box for beacons you wish to add to a group and click Actions > Add to Group above the table header
Add the beacons to an existing group, or create a new group for the selected beacons

Step 4: Place Beacons under a table in a desk or a conference room

Place beacons in the spaces you which to monitor
Note: you can use your smartphone’s QR code reader to scan the Presence Sensor and identify its Unique ID (60P-XXXXX)
In Device Management > Beacons > All Profiles, confirm that you can see the PIR telemetry under ‘Sensor Information’ in the Beacon pop-out when selecting the beacon MAC Address

Please take a moment to check if you’re able to successfully use the Demo Kit. Click on ‘yes’ to indicate it’s working. And on ‘Not yet’ if you need any assistance.